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Invite vendors in the UK and Canada to sign up for a BILL account

If you have vendors in the United Kingdom (UK) or Canada, you can now invite them to create a subscription-free BILL account where they can track payments and manage bank accounts.

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Why should I invite my UK and Canadian vendors to sign up for a BILL account?

Send free payments and save time

  • No transaction fees: Pay over the BILL network for with no transaction fees. When your vendor accepts the invite, you can pay them with no transaction fees.
  • Competitive rates: Vendors can receive competitive exchange rates compared to most traditional banks.
  • Save time: Reduce the amount of time and friction trying input bank information and vendor currency. Vendors input their own settings and full bank details.
  • Automated process and alerts: Payment status is automatically shared with vendors, enabling all parties to easily see status and timing.
  • Faster Payments: Payments made over the BILL network can arrive one day faster than traditional wire transfers.

Make your vendor happier

  • Increase visibility for your vendor: Vendors will automatically see payment status and timing. No need for multiple emails or calls.
  • Improved reconciliation for them: Your vendors will have full view of exchange rates and remittance information to more easily reconcile their books.

How is this different than the existing international vendor invite?

The existing vendor invite allows your vendor to enter their banking information once, but they don't create a login, so they cannot track payments, send invoices, manage payment currency, or update their banking information.

These new vendor invites allow UK and Canadian vendors to sign up for a BILL subscription-free Basic Receivables account at no monthly cost (transaction fees will apply) so they can login and:

  • Send electronic invoices and setup automatic reminders.
  • Track their payments.
  • Manage USD, CAD GBP, and EUR bank accounts separately.

How do I invite new UK and Canadian vendors to create a BILL account?

To add and invite new UK and Canadian vendors:

  1. Select Vendors in the navigation menu.
  2. Select Add vendor.
  3. Enter vendor details, making sure to select the UK or Canada as the vendor's country
  4. On the Add payment information page, select Vendor will provide payment details
  5. Confirm the vendor's email in the Vendor email field under Invite Vendor
  6. Confirm the currency used to pay the vendor, then select Continue
  7. Complete the final page and select Save & Add Vendor

How do I invite my existing UK and Canadian vendors to create a BILL account?

If you've invited the vendor in the past and they have existing bank info, you need to remove their existing bank info before you invite them to create a BILL account so you can send them payments at no cost to you.

Remove existing bank info

  1. Select Vendors in the navigation menu.
  2. Select the vendor's name.
  3. Select the three dots menu and then ePayment info.
  4. Select the bank account number, select Deactivate and then OK to confirm.

Invite an existing vendor

  1. Select Vendors in the navigation menu.
  2. Select Invite to connect in BILL under Alerts column
  3. Select Edit in the invitation body if you'd like to customize the email invitation, select Make this my default invite if you'd like all invites to be the same, and select Save
  4. Select Send

What will my vendor's experience look like?

Your vendor gets an email when you send the invite, which lets them know who sent the invite, and the benefits of signing up at no cost to them.

If they select Accept Invitation, they're taken directly to the sign up process where they'll enter their account info to create an account:

  • Full Name
  • Email address
  • Password
  • Phone number for Multi-factor authentication (MFA)/2-step verification
  • Full address
  • If the vendor is a business:
    • Business type
    • Industry type
    • Industry details
    • Purpose of account
  • If the vendor is an independent contractor or sole proprietor:
    • DOB
    • Occupation
  • Bank info
    • Account holder name
    • Account type
    • Bank name
    • Bank number
    • Transit number
    • Account number

After signup, UK and Canadian vendors can enjoy the same invoicing and payment tracking features as domestic vendors at no cost.

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